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JOB DESCRIPTION: Nextbike Mechanic

Responsible to: Workshop Manager

Please contact/respond to or call 02920390713 and ask for Dylan or Sam

Average Hours: 37.5 per week, weekend and evening work required

Salary: £8.84 an hour, (subject to change in line with minimum wage rise in April 2020)

Apply using application form below. When completed please send to

Main Roles and Responsibilities

Ensure that Nextbikes are maintained and ready for redistribution across the two service centres for Cardiff and Penarth schemes. Ensure that stock levels are recorded for Nextbikes. Working at both service centres in Cardiff and moving between when required. Occasionally support redistribution activity when required. Will be asked to work evenings and weekends. Occasionally support other mechanic activity based on demand.

Nextbike Maintenance

Undertake regular servicing of both smartbike and ebike Nextbikes, update records and ensure bikes are safe and fit for public use
Use Next bike ICT system to record bike status
Maintain Nextbike onboard computers and ebike specific systems
Flag all vandalised bikes and damaged bikes
Flag bikes that require replacement
Supporting charging system for bikes
Support the redistribution of bikes in both Cardiff and Penarth, station inspections and bike charging
To work with Bikeshed Managers in regard to the space demands of Cardiff Pedal Power and Nextbikes, to ensure the safe storage of bikes and best use of space.

Stock Management

Keep accurate records of stock levels

Other duties

Occasionally and where demand arises undertake maintenance on Pedal Power’s fleet of adaptive bikes, donated bikes or customer repairs (directed by Workshop Manager or Scheme Manager)

Person specification (E = Essential / D = Desirable)

Skills/Abilities

Ability to maintain bikes and undertake mechanic activity E
Good verbal and written communication skills E
Ability to drive a long wheel base vehicle E
Ability to cycle to locations across the city E (adaptive and two wheel bikes can be provided)
Good organisational skills E
Excellent ICT skills E
Ability to manage conflicting workloads E
Good understanding of Cardiff’s geography D
Welsh speaker D

Knowledge

Ability to use new ICT systems E

Experience

Stock management E
Working with people with disabilities D

Qualifications

Any recognised mechanic qualification E
GCSE level education E
ICT qualification D

Personal Attributes

Friendly, reliable, trustworthy and honest E
Team worker E
Ability to work under pressure and stress E
Ability to complete tasks to a high standard E
Good interpersonal skills E
Ability to use initiative E
Tidy and organised person E
Understand relevant equal opportunities issues D

Equal opportunities statement

Pedal Power is committed to being an equal opportunities organisation. It is committed to promoting equal opportunities and preventing discrimination. This policy applies both to service delivery and to its own employment practices. You will be willing and able to demonstrate commitment to Pedal Powers Equal Opportunities Policy.

JOB DESCRIPTION: Nextbike redistributor

Responsible to: Cardiff Scheme Manager

Please contact/respond to or call 02920390713 and ask for Dylan or Sam

Average Hours: 37.5 per week, weekend and evening work required

Salary: Minimum wage

Apply using application form below. When completed please send to

Main Roles and Responsibilities

To support the redistribution and collection of Nextbikes in Cardiff and Penarth, to work with mechanics across the two service centres in Cardiff. To ensure that bike charging takes place on a regular basis and be competent with tools when conducting adjustments to the bikes at stations. Will be asked to work regular evenings and weekends.

Nextbike Maintenance

Use Next bike ICT system to record bike status
Work evenings or early mornings on a rota based system
Flag all vandalised bikes and damaged bikes
Flag bikes that require replacement
Supporting charging system for bikes
Undertake the redistribution of bikes, station inspections and bike charging activity
To work with Bikeshed Managers in regard to the space demands of Cardiff Pedal Power and Next bikes, to ensure the safe storage of bikes and best use of space.

Other duties

Occasionally and where demand arises undertake other collection and delivery activity for Pedal Power’s fleet of adaptive bikes, donated bikes or customer repairs (directed by Scheme Manager)

Person specification (E = Essential / D = Desirable)

Skills/Abilities

Good verbal and written communication skills E
Ability to drive a long wheel base vehicle E
Ability to cycle to locations across the city E (adaptive and two wheel bikes can be provided)
Good organisational skills E
Good understanding of Cardiff’s geography D
Welsh speaker D

Knowledge

Ability to use new ICT systems E

Personal Attributes

Friendly, reliable, trustworthy and honest E
Team worker E
Ability to work under pressure and stress E
Ability to complete tasks to a high standard E
Good interpersonal skills E
Ability to use initiative E
Tidy and organised person E
Understand relevant equal opportunities issues D

Equal opportunities statement

JOB DESCRIPTION: CAFE SUPERVISOR

Posts available : 18 hours or 27 hours

Contract: 6 months with possibility to extend

Salary: minimum wage

Café is open 7 days a week

Apply using application below. Closing date: Midday 24th February. Interviews to take place 25th, 26th, 27th February.

Job purpose

To have knowledge of and promote the vision, mission, values and aims of Pedal Power
To ensure the successful and smooth running of the cafe

Main Roles and Responsibilities

providing excellent customer service at all times
ensuring that the café is a vibrant and welcoming space for our members and all other customers
working with the senior officer to ensure the smooth running of the café
adhering to health and hygiene regulations including keeping records of ingredients and allergens up to date
ensuring food is always presented well, making hot drinks to order, preparing food for limited menu e.g. soup
ensuring continuity of service through regular and planned ordering
ensuring a clean and welcoming environment
operating the till
supporting other members of staff and volunteers
working with senior staff to implement and communicate marketing ideas, events and information related to the charity
work with senior officer to ensure that all relevant paperwork is completed and up to date

Supervisory Responsibility

Key holder responsibilities including opening up and closing down and ensuring the café is secure at all times
Setting up and managing the café each day
Attending team, front of house and staff meetings as appropriate
Willingness to attend training as appropriate

Staff Supervision

The café supervisor oversees café volunteers and work placements in the front of house and kitchen
Ensure high levels of cleanliness and hygiene are met at all times
Ensure that café staff provide a warm and welcoming environment and that customer service is efficient and outstanding
Maintain excellent levels of communication with the café
Train and direct café volunteers and work placements assistants
Be responsible for cleaning rota, deep clean of café area and completion of daily records for health and safety
Be responsible for reporting any repairs and maintenance of café equipment and machinery to the café manager

Finance

Cash handling, float management and till reconciliation daily
Staff training on till operations, and implementing till and pricing updates with the manager

Stock Management

Ordering and storage of food, beverages and cleaning products

Food Preparation

Ensure that all foods that are prepared, cooked and stored in the café meet the high standard of food hygiene and comply with current legislation.
Ensure all food is in date labelled before storing.
Monitor and record all steps and activities of food processes to ensure food is safe to use.
Prepare and cook food in advance including cakes and specials alongside regular menu

Additional Responsibilities

The post holder will be expected to:

Attend meetings as appropriate
Undertake training and professional development deemed necessary for the purpose of the post
Comply with Equal Opportunities Policy and Procedures in the workplace
Comply with all other policies and procedures

Contribute to monitoring and evaluation
In line with GDPR, maintain confidentiality.
Maintain appropriate records
Co-operate with the Charity to ensure health and safety duties and requirements are complied with. It is the post-holder’s personal responsibility to conform to all procedures, rules and codes of practice; also to use properly and conscientiously all safety equipment, devices, protective clothing and equipment which is fitted or made available and to attend training courses as required.
Additional responsibilities commensurate with the post may be identified as the organisation requires, through negotiation with the post holder.

Person specifications (E = Essential / D = Desirable)

Skills/Abilities

Good verbal and written communication skills E
Ability to work with adults with learning disabilities and awareness of their capabilities E
An interest in food and nutrition E
Good food preparation skills E
Good food presentation skills E
Good organisational skills E
Supervision skills E
Welsh speaker D

Knowledge

Good understanding of the principles of food hygiene and preparation E
Understanding of health & safety issues and ability to implement procedures to ensure compliance E

Experience

Customer service E
Cash handling E
Experience of working in the food service industry E
Experience of managing people/volunteers E
Working with people with disabilities D

Qualifications

Level 2 Food Hygiene certificate E
Welcome Host Customer Care certificate (or similar) D
Level 3 Catering and Hospitality D

Personal Attributes

Friendly, reliable, trustworthy and honest E
Team worker E
Ability to work under pressure and stress E
Ability to complete tasks to a high standard E
Good interpersonal skills E
Ability to use initiative E
Tidy and organised person E
Ability to support, mentor and encourage volunteers and work placements to develop new skills and confidence E
Understand relevant equal opportunities issues D

Equal opportunities statement

___________________________________________________________________________________________________________________________________

JOB DESCRIPTION: FINANCE MANAGER

Salary: £12243

Hours: 20 hours per week

Contract: Permanent

Apply using application below. Closing date: Midday 24th February. Interviews to take place 25th, 26th, 27th February

Purpose of role

To have knowledge of and promote the vision, mission, values and aims of Pedal Power

To provide high quality management information and support to Pedal Power’s Director and senior management team/project managers. To manage the day to day record keeping and accounting of the charity and to produce accurate and timely reports. To produce the organisation’s payroll for all paid staff.

Management

Management of all contracts’ financial matters, including but not limited to grant arrangements and private contracts. Maintain and develop systems of budgetary control and administrative systems for all financial and payroll transactions, forecasts and business planning. Examples include:-

Purchase ledger
Income records
Bank reconciliations
Processing of invoices
Issuing of monthly statements
Ensuring that purchase orders are dealt with in a timely manner
Check daily takings and prepare for banking
Relevant payroll records for HMRC

Management reporting

Ensuring the efficient maintenance of the financial records of the charity.

Produce timely, accurate and relevant monthly and quarterly management accounts information of the charity including commentary on significant areas and variances from budgets

Advising and supporting the Director in financial decisions

Producing other reports and recommendations as appropriate

When requested, presenting financial reports to the Board of Trustees and being available for questions

Controls and procedures

Following established procedures and policies and improve systems and controls surrounding all aspects of the charity’s financial management.

Reconciliation of accounts and regular review of nominal ledger, aged debtors and aged creditors.

Audit and year end

Preparation of the year end statutory accounts and audit file of the charity and the trading subsidiary.

Liaison with the charity’s external auditors.

Administration of the payment of Gift Aid

Payroll

Responsible for processing the payroll on a monthly basis.

VAT

Produce and review the quarterly VAT return.

Liaise with HMRC on all aspects of VAT and NI as they affect Pedal Power

Pensions

Liaise with the nominated pensions organisations regarding the management and administration of contributions from Pedal Power staff

Support for non finance staff

Providing financial support and training to managers and project managers.

Investigating with managers variances from budgets and analysing potential problems. Making appropriate recommendations and advising on the impact on the charity.

Supporting the smooth running of the day to day financial activities

Budget

Assist in completing budgeting and forecasting cycles to support short, medium, and long-term planning.

Assist the Director in preparing the annual budget.

Work with SMT and budget holders to review performance against budget and monitor the overall organisation’s finances to ensure the charity is operating within the agreed budget

Provide regular management accounts for Director, Treasurer and Trustees as required.

Additional Responsibilities

The post holder will be expected to:

Attend meetings as appropriate
Undertake training and professional development deemed necessary for the purpose of the post
Comply with Equal Opportunities Policy and Procedures in the workplace
Comply with all other policies and procedures

Contribute to monitoring and evaluation
In line with GDPR, maintain confidentiality.
Maintain appropriate records
Co-operate with the Charity to ensure health and safety duties and requirements are complied with. It is the post-holder’s personal responsibility to conform to all procedures, rules and codes of practice; also to use properly and conscientiously all safety equipment, devices, protective clothing and equipment which is fitted or made available and to attend training courses as required.
Additional responsibilities commensurate with the post may be identified as the organisation requires, through negotiation with the post holder.

Personal specifications

Previous experience, knowledge, qualifications:

Experience of financial computer systems, extensive working experience with Sage (essential)
Book keeping- Double entry (desirable)
Experience of VAT returns and BACS (essential)
Voluntary sector experience (desirable)
Knowledge of financial legislation and practice for both business and charities

Skills:

Advanced administrative and IT skills, especially Sage, Microsoft Office, Excel, Word, Access and Outlook (essential)
Ability to prepare management accounts and provide relevant advice to the Director and Board of Trustees
Ability to prioritise and work to tight timescales
A high degree of numeracy communication skills, particularly attuned to working well with non-finance professionals and volunteers (essential)
Previous experience in a similar role
Able to interact with other areas and work closely with team members
Confident and positive attitude
Good attention to detail
Excellent communication skills
Highly organised

Equal opportunities statement

To apply for either post please complete the below form and send it to director@cardiffpedalpower.org.uk by midday 24th February. Interviews to take place in same week.

Application Form.docx